City Clerk Department

The Office of the City Clerk supports the City’s goal of transparency by preserving and providing public access to Council-approved documents, promoting City-wide compliance with records retention laws and facilitating the legislative process.

The City Clerk’s office is the custodian of the City’s official records, including ordinances, resolutions, deeds, contracts, leases, easements, annexation proceedings, petitions and minutes of City Council and other official bodies; serves as a public notary, processes all notices for publication; receives competitive bids and records minutes of the official bid opening sessions. The City Clerk conducts elections held every four years to elect the Mayor and City Council members.

Public Meetings

Please hover each meeting date to see additional details. 

October 2022

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Public Comment Form

To submit a public comment to be read at the beginning of the following City Council meeting, please fill out the Public Comment Form below or download it here. Submitted forms are considered public record and searchable under Open Records Requests.

Public Comment Form
Name
Name
First
Last
Address
Address
City
State/Province
Zip/Postal
This form is for people who wish not to speak at the city council meeting but would rather express his/her opinion in a written statement. All comment forms should be submitted before the end of the meeting. Comment forms will be distributed to each council member.

Notices & Agendas

Public Notices

Bids

Open Records

How do I submit Open Records Requests?

  • All Open Records Requests must be in writing.  Requests must be addressed to the City Clerk.
  • Download and fill out the OPEN RECORDS REQUEST FORM. Please be sure to identify on the form the records or documents you are requesting in as much detail as possible to expedite the process.
  • Email the form to cityclerk@costx.us. You can also fax the form to (915) 900-4307, or mail it to 124 S. Horizon (79927). 
  • Open Records Requests are typically processed within ten (10) business days. 
  • There may be a fee incurred on your request, depending on the volume of records requested. 

Records of Retention

What are records of retention?

  • The Office of the City Clerk abides by & complies with the State Mandates for Records of Retention Schedules.(RRS) This retention schedule indicates the minimum length of time listed records must be retained by a state agency before destruction or archival preservation. The RRS does not take the place of an agency’s retention schedule, but it is to be used as a guide by the agency in creating and updating its schedule. Records listed on the RRS are those that are commonly found in most state agencies. The retention periods given in the RRS are required minimums. The commission also recommends them as appropriate maximum retention periods.
  • In addition to the common records listed in the RRS, each agency has unique records series that must be included in its retention schedule. Each agency must submit a complete records retention schedule, entered on Form SLR 105, or an approved facsimile, to the State and Local Records Management Division of the Texas State Library and Archives Commission (Government Code, §441.185).
  • Some records in this schedule must be transferred to the Archives and Information Services Division of the Texas State Library and Archives Commission for archival preservation after they are no longer needed in the agency; other records in this schedule are subject to archival review for historical value by staff of the same division before disposal.
  • If a federal or state statute or regulation specifies a longer retention period for any records series received, created, or maintained by an agency, the statute or regulation overrides this schedule.
  • The state also outlines all policies & procedures for retention here

City Charter

City Ordinances

Elections

Election Information

El Paso County Voting Information: https://epcountyvotes.com/ 
Texas Voting Information:  VoteTexas.gov
National Voting Information: USA.gov/voting

Who Represents Me?

Current Elections

  • The last elections took place on November 2021 
  • Check back soon! 

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