City Clerk Resources
Contact Information
Olivia Navarro
City Clerk
Office: (915) 858-2915
Ext. 5002
Cell: (915) 218-3893
Fax: (915) 900-4307
CityClerk@costx.us
Location
Administration Office
124 S. Horizon Blvd.
Socorro, TX 79927
Office Phone: (915) 858-2915
Monday – Friday
8:00 AM – 5:00 PM
City Clerk Department
The Office of the City Clerk supports the City’s goal of transparency by preserving and providing public access to Council-approved documents, promoting City-wide compliance with records retention laws and facilitating the legislative process.
The City Clerk’s office is the custodian of the City’s official records, including ordinances, resolutions, deeds, contracts, leases, easements, annexation proceedings, petitions and minutes of City Council and other official bodies; serves as a public notary, processes all notices for publication; receives competitive bids and records minutes of the official bid opening sessions. The City Clerk conducts elections held every four years to elect the Mayor and City Council members.
Public Meetings
Please hover each meeting date to see additional details.
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Public Comment Form
To submit a public comment to be read at the beginning of the following City Council meeting, please fill out the Public Comment Form below or download it here. Submitted forms are considered public record and searchable under Open Records Requests.
This form is for people who wish not to speak at the city council meeting but would rather express his/her opinion in a written statement. All comment forms should be submitted before the end of the meeting. Comment forms will be distributed to each council member.
Notices & Agendas
Public Notices
Budget Notices / PROPERTY TAX NOTICES
Bids
RECENT BIDS
- BID 23-08: Ponding Maintenance
- CANCELED BID 23-05 Socorro sidewalk Project
- RFP # 23-04: Request for Proposal for purchase and installation of a 600 to 700 KW Natural Gas Stand-by Generator
- RFP # 23-02: Provide Economic Recovery Strategic Services
- RFP#23-02: Questions and Responses
- RFQ # 23-03: City Attorney Services
- RFP # 23-01: Purchase and Installation of a 100 to 120 KW Natural Gas Stand-by Generator
- RFP 22-16 Purchase & Installation of a 180 to 200KW Natural Gas Stand-by Generator
- RFP 22-15 – PROFESSIONAL CLEANING
- BID 22-14 RIO VISTA RD. AND BOVEE RD. BRIDGE REPLACEMENT PROJECTS
- RFQ 22-13 Comprehensive Plan Consulting Services
- RFP 22-12 Comprehensive Plan Consulting Services/canceled
- RFP 22-11 Small Business Grant Recovery
- BID 22-10 PASSMORE RD SHARED USE PATH PROJECT
- BID 22-09 RIO VISTA AND BOVEE BRIDGE REPLACEMENT
- RFP 22-08 SMALL BUSINESS GRANT RECOVERY
- RFQ 22-07 Engineering Consulting services
- RFP 22-06 Communications Building Remodeling
- RFP 22-05 Communication Consoles
- RFP 22-04 – Communication Consoles
- RFP 22-03 – Communication Building Remodeling
- BID 22-02 – State Legislative Lobbyist Services
- BID 22-01 – EPCC Nuevo Hueco Tanks Road
PRIOR BIDS
- BID 18-08 SPARKS ARROYO PHASE I
- BID 18-07 ADA Accessible Vehicle
- BID 18-06 AUDITING SERVICES
- BID 18-05 ADA Accessible Vehicle
- BID RFP 18-004 HEALTH BENEFITS
- RFP 18-03 PHASE II NATIONAL HISTORIC LANDMARK NOMINATION FOR RIO VISTA FARM NATIONAL REGISTER HISTORIC DISTRICT
- BID 18-02 SPARKS ARROYO
- BID 18-01 SPARKS ARROYO
Do you want to receive notifications when a new bid is published?
Open Records
How do I submit Open Records Requests?
- All Open Records Requests must be in writing. Requests must be addressed to the City Clerk.
- Download and fill out the OPEN RECORDS REQUEST FORM. Please be sure to identify on the form the records or documents you are requesting in as much detail as possible to expedite the process.
- Email the form to cityclerk@costx.us. You can also fax the form to (915) 900-4307, or mail it to 124 S. Horizon Blvd Socorro, Tx 79927
- Open Records Requests are typically processed within ten (10) business days.
- There may be a fee incurred on your request, depending on the volume of records requested.
Records of Retention
What are records of retention?
- The Office of the City Clerk abides by & complies with the State Mandates for Records of Retention Schedules.(RRS) This retention schedule indicates the minimum length of time listed records must be retained by a state agency before destruction or archival preservation. The RRS does not take the place of an agency’s retention schedule, but it is to be used as a guide by the agency in creating and updating its schedule. Records listed on the RRS are those that are commonly found in most state agencies. The retention periods given in the RRS are required minimums. The commission also recommends them as appropriate maximum retention periods.
- In addition to the common records listed in the RRS, each agency has unique records series that must be included in its retention schedule. Each agency must submit a complete records retention schedule, entered on Form SLR 105, or an approved facsimile, to the State and Local Records Management Division of the Texas State Library and Archives Commission (Government Code, §441.185).
- Some records in this schedule must be transferred to the Archives and Information Services Division of the Texas State Library and Archives Commission for archival preservation after they are no longer needed in the agency; other records in this schedule are subject to archival review for historical value by staff of the same division before disposal.
- If a federal or state statute or regulation specifies a longer retention period for any records series received, created, or maintained by an agency, the statute or regulation overrides this schedule.
- The state also outlines all policies & procedures for retention here.
City Charter
City Ordinances
Elections
Election Information
El Paso County Voting Information: https://epcountyvotes.com/
Texas Voting Information: VoteTexas.gov
National Voting Information: USA.gov/voting
Who Represents Me?
Current Elections
- The last elections took place on November 2021
- Check back soon!
Recent
Prior
NOVEMBER 2, 2021 GENERAL ELECTION
NOTICE OF RUNOFF ELECTION, DECEMBER 12, 2020
NOVEMBER 3, 2020 GENERAL ELECTION
NOVEMBER 7, 2017 General Election
AUGUST 26, 2017 Runoff
JULY 15, 2017 2017 Special Election
NOVEMBER 8, 2016 General Election
SEPTEMBER 10, 2016 SPECIAL ELECTION